Tips for Using Google Calendar in the Classroom

Posted by on December 8th, 2016

Google Calendar is a free online calendar that offers a number of features to assist both teachers and students with staying organized. Available features include multiple calendars, offline availability, syncing and quick-add. Calendar’s capabilities include:

Email Notifications – Calendar will send an email alert prior to an event occurrence. Notifications provide subtle reminders to users of upcoming tasks and events.

Invites – Send invites for events and meetings to all parties involved. Users can both RSVP to events as well as log directly into Google Hangout sessions through the scheduled events. Then, you can automatically respond to events in Gmail while updating the calendar simultaneously.

Multiple Calendars – Creating multiple calendars is useful for instructors who are teaching several classes. You can keep separate calendars devoted to each class and track schedules accordingly. Adult students may also find the multiple calendar capability appealing as they juggle classes, home and career. Each calendar, or entry type, can be color-coded to eliminate confusion.

Offline Availability – Calendar’s offline availability allows you to view and update appointments without an Internet connection. Changes made while offline are synced when the user accesses the online version.

Quick Add – The Quick Add feature permits users to create a brief calendar entry. Google will save the basic information that is included, and entries can be edited to add additional details later.

Sharing – The sharing function allows multiple users to view and edit a particular calendar. Students can schedule group meetings for assignment completion, track due dates, keep track of tests and more. Instructors may use the sharing function to assign projects, schedule tests and post office hours. Users can choose who has access to which calendars.

Syncing – Syncing allows users to combine multiple calendars in one location and integrates with several outside applications.

Tasks – Tasks can be particularly helpful for students, allowing them to create a to-do list for assignments. It can also be utilized for group projects where individuals are responsible for delegated tasks.

Time Zones – Online instruction means that classes are no longer required to be centrally located. The time zones feature allows users to adjust and accommodate for varying time zones.

Website Embedding – Many instructors have a classroom website with information for students. Calendar offers the opportunity for teachers to embed the active calendar into a website. This allows students to view all of their class related information in one place.

The features of Calendar are designed to help users navigate and utilize the product more efficiently, helping students and teachers plan and collaborate more effectively.


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